EmpTrack AI — Cookie Policy
Operator: EmpTrack AI, a workforce intelligence / HRMS platform founded and operated by Lakshay Devendra Porchattiwar (Founder & CEO) (the "Company", "EmpTrack AI", "we", "us", or "our").
Registered Office: 53B, Deepakamale Layout, Trilok Nagar, Duttawadi, Wadi, Nagpur - 440021, Maharashtra, India Contact / Grievance Email: user.support@emptrackai.online Governing Country: India
Effective Date: [Insert Date] Version: 1.0 Last Updated: [Insert Date] Platform Status: Under active development (beta / pre-release)
This Cookie Policy explains how EmpTrack AI uses cookies and similar technologies on its websites and the EmpTrack AI platform (the "Platform"). It should be read together with our Privacy Policy and Terms and Conditions, and is aligned with the Digital Personal Data Protection Act, 2023 and the Information Technology Act, 2000.
1. What Are Cookies?
1.1. Cookies are small text files placed on your device when you visit a website or use an application. Similar technologies include local storage, pixels, tags, and software development kits (SDKs). Collectively referred to here as "cookies".
1.2. Cookies may be "session" (deleted when you close your browser) or "persistent" (remaining until they expire or are deleted), and "first-party" (set by us) or "third-party" (set by our service providers).
2. Why We Use Cookies
We use cookies to:
2.1. authenticate users and keep sessions secure (including MFA/OTP flows);
2.2. remember preferences and settings;
2.3. maintain security and detect fraud or abuse;
2.4. understand usage and performance to improve the Platform; and
2.5. where enabled and consented to, support analytics.
3. Categories of Cookies We Use
| Category | Purpose | Consent |
|---|---|---|
| Strictly necessary | Authentication, session management, security, load balancing. The Platform cannot function without these. | Not required (essential) |
| Functional / preference | Remember language, display, and user settings. | Consent-based where required |
| Analytics / performance | Understand usage to improve features and stability. | Consent-based |
| Third-party service | Cookies set by vetted providers (e.g., hosting, security, or payment services). | Consent-based where applicable |
We do not use cookies for advertising or cross-site behavioural tracking directed at children.
4. Consent and Your Choices
4.1. Where required by Applicable Law, we obtain your consent for non-essential cookies before they are placed, consistent with the consent principles of the DPDP Act, 2023.
4.2. You can manage or withdraw consent at any time through our cookie-consent tool (where available) or your browser settings, which allow you to block or delete cookies.
4.3. Disabling strictly necessary cookies may affect the functionality and security of the Platform.
5. Third-Party Cookies
5.1. Some cookies are set by service providers that help us operate the Platform (for example, cloud hosting, security, analytics, or payment processing). These providers are engaged under contractual data-protection obligations consistent with our Privacy Policy and Data Processing Agreement.
5.2. We do not control third parties' independent use of cookies; please review their respective policies.
6. Data Collected via Cookies
6.1. Cookies may process technical data such as IP address, device/browser type, session identifiers, and usage information. Where this data relates to an identifiable individual, it is personal data and is handled in accordance with our Privacy Policy and the DPDP Act, 2023.
7. Retention
7.1. Session cookies expire when your session ends. Persistent cookies remain for the period stated in the cookie or until you delete them. Retention periods are kept to what is necessary for the stated purpose.
8. Changes to This Policy
8.1. We may update this Cookie Policy to reflect changes in law, technology, or our practices. Material changes will be notified through the Platform or by email. Continued use after the effective date constitutes acknowledgement.
9. Contact and Grievance
For questions about cookies or to exercise your rights, contact:
- Name: Lakshay Devendra Porchattiwar
- Designation: Founder & CEO / Grievance Officer & Data Protection Contact
- Email: user.support@emptrackai.online
- Address: 53B, Deepakamale Layout, Trilok Nagar, Duttawadi, Wadi, Nagpur - 440021, Maharashtra, India
Legal Disclaimer: This Cookie Policy is a professionally structured template aligned with Indian law as of its drafting date and does not constitute legal advice. Complete all bracketed placeholders, ensure your cookie-consent banner reflects the cookies actually in use, and have the Policy reviewed by a qualified advocate/attorney licensed in India before publishing.